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You can use recurring tickets with some TODO tasks in the template. Starting in the upcoming GLPI 10.1 release, you can also link assets to the recurring tickets.

Private followups and tasks can be utilized for this purpose.

"Saved search would be even better if you could manually order them so that they can act like mail folders"
Saved searches are able to be drag and dropped to reorder them. There was a regression in GLPI 10 that removed that ability, but it was re-added for the next minor release (GLPI 10.0.8). You can find the patch here:
https://github.com/glpi-project/glpi/pull/14519



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